The ability to add media to a website, whether it be a photo or a PDF, is a requirement now-a-days, and thankfully WordPress makes this task easy. This guide will provide a brief introduction to WordPress media and then detail how to add new media (photos or PDFs), remove media, and replace existing media with a newer version.
Prior to adding any media to a WordPress site it's good to have a solid understanding of how media management works within the Dashboard.
All media for an entire site can be accessed from the Media > Library menu within the dashboard. Since most media will be immediately added to a specific page the Media Library isn't used too often, however know that it is the central hub for managing (finding, adding, removing, replacing, and editing) media files for the entire website. The remainder of this guide will detail how to leverage media while editing a page. Note, if a media file is deleted from the Media Library it will be completely removed from the website, and any links to the file will no longer work properly.
The default view for the Media Library is the grid view, however that can be changed to list view by clicking on the list icon just below the Media Library page title.
Each site also has a media quota, which limits the maximum amount of space that can be used by the site to a certain quantity. The default quota is 300MB. This can be increased as necessary provided proper justification. Also note that each individual file must be 25MB or less. You can monitor the site media quota by viewing the Dashboard and looking at the At a Glance panel.
Media Library Summary
Total storage space quota
Maximum individual file size
We require that videos be embedded into your website and hosted by a third party service, preferring YouTube due to its ease of creating and managing captions.
To add a video to the CSU College of Liberal Arts YouTube account contact Nicolle McMurray and include the following:
- The video (or a shareable link to the video file in a cloud drive)
- Caption file (SubRip .srt file)
- Tags (optional)